Office Coordinator

• Be an active member of the site Engagement Committee, helping to foster a strong sense of community amongst the site team members.
• Oversee daily office operations and maintain a clean, organized, and compliant workspace.
• Manage office supplies and equipment procurement.
• Process utility bills and ensure timely payment of local taxes.
• Handle shipping and receiving mail and parcels.
• Track office expenditures, manage budgets, and process invoices.
• Supervising reception and security service of the office area
• Reviews, verifies, and approves all invoices in SAP prior to payment, ensuring accuracy, compliance, and proper financial control

• Supervise office support staff and service providers (e.g., cleaning, maintenance).
• Coordinate with external vendors to ensure service quality and cost efficiency.

• Serve as the main point of contact for office-related inquiries.
• Liaise between the Mexico site and other Flowserve offices to ensure alignment and effective communication.
• Coordinate with internal departments and external stakeholders.
• Organize catering, conferences, and training sessions.

• Implement and maintain office procedures and policies.
• Ensure adherence to all company policies, procedures and local regulations.

• First point of contact as a HSE coordinator
• Serve as the chair of the site Safety Committee, facilitating monthly meetings to support a strong safety culture at the site
• Promote and enforce health, safety, and environmental policies.
• Conduct regular safety inspections and coordinate emergency drills.
• Maintain HSE documentation and ensure compliance with local laws and Flowserve policies.
• Serve as the point of contact for HSE audits and incident reporting.
• Support training and awareness initiatives related to workplace safety.
• HSE system/observations handling

• 3+ years of relevant experience in facility management or a related field
• BA degree in any field (or ongoing university studies)
• Proven experience in office management and HSE coordination.
• Familiarity with local administrative and HSE regulations in Mexico.
• Strong organizational, budgeting, and multitasking skills.
• Proficiency in Microsoft Office and office management tools.
• Excellent verbal and written communication skills in Spanish and English

• Ability to establish and maintain effective work relationships with stakeholders
• Excellent communication and interpersonal skills
• Outstanding coordination and organization skills
• Ability to multitask and prioritize tasks effectively
• Customer-focused mindset
• Strategic thinking and proactive attitude
• Leadership and mentoring skills
• Advanced problem-solving and decision-making ability
• Ability to work independently and in a team
• Ability to stay professional in challenging situations

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