Financial Direction Admin Assistant
- Ciudad de México
- Permanente
- Tiempo completo
- Establish flexibility and maintain positive and constructive communication, as well as uphold a professional tone in the workplace with external collaborators and Lilly employees at all levels.
- Ensure the highest level of confidentiality for all information received for all business partners.
- Possess excellent written and verbal communication skills to interact effectively with diverse personal styles of collaborators.
- Act as the key point of contact in the area to minimize disruptions for direct and indirect business partners.
- Manage email responses as requested by the business partner (read, evaluate, respond, forward, and/or delete as appropriate).
- Collect, monitor, analyze, and communicate metrics as needed.
- Assist in the preparation, planning, and execution of internal and external audit processes.
- Maintain updated daily calendars for organizational leaders.
- Schedule internal and external meetings with organizational collaborators.
- Coordinate travel arrangements for business partners when appropriate.
- Effectively organize all travel logistics, including air, hotel, ground transportation, meeting sites, participants, and itineraries for business partners.
- Schedule and coordinate periodic meetings and reviews.
- Identify stakeholders, manage relationship building, and coordinate event organization.
- Provide backup support for other administrative colleagues when necessary
- Organize committees or leadership teams, including members from various departments.
- Facilitate employee transfers and onboarding processes.
- Manage and oversee internal and external visitor processes.
- Perform general administrative tasks such as mailings, scanning, and photocopying documents.
- Ensure order management, storage, and budget tracking to meet necessary requirements.
- Develop and maintain records, as well as manage and safeguard them.
- Prepare invoices with or without purchase orders.
- English proficiency.
- High school diploma or equivalent.
- Relevant experience as an administrative assistant or equivalent.
- Experience with Microsoft Office Suite (Word, PowerPoint, Excel, Outlook) and expense reporting tools.
- Ability to work independently with little or no guidance (proactive and self-taught).
- Achieve consistent results while demonstrating maturity and personal discretion.
- Strong verbal communication skills, including handling demanding external clients.
- High level of trust, ethics, and ability to manage sensitive information.
- Strong time and activity management and organizational skills.
- Excellent problem-solving ability
- Experience working with and support expatriates
- Works proactively and takes initiative
- Identifies opportunities and improving processes to make the business better